To import Amazon Seller Central transactions into QuickBooks using Entriwise, it is necessary to configure Amazon to QuickBooks item mapping.
Important! If you use QuickBooks Online and lack a good understanding of accounting principles, we strongly advise to opt-in for Entriwise auto-configuration of Amazon fees, charges and promotions in your QuickBooks company file.
Additionally, if SKU of some or all of your Amazon Inventory is not set equal to corresponding QuickBooks inventory item name, it is necessary to configure amazon-sku mapping for inventory items.
In order to benefit from Entriwise Inventory Auto-Mapping functionality, it is necessary to set Amazon Inventory SKU and QuickBooks Inventory Product Name of the corresponding items equal to each other.
For example, instead of using default randomly generated Amazon Inventory SKU to sell
Apple iPhone 5 32GB white, it is best to use manually set
iphone-5-wt-32gb as both Amazon Inventory SKU and QuickBooks Item Name. This will allow Entriwise to automatically map such inventory items.
It is possible to upload and download mapping using CSV files, containing Amazon Inventory SKU in the first column and QuickBooks Item Name in the second column.
For example, to map Amazon SKU
iphone-5-wt-32gb to QuickBooks Inventory Item named
Apple iPhone 5 32GB white you will need to have the following line in the CSV file:
iphone-5-wt-32gb,Apple iPhone 5 32GB white
If you use subitems (parent and child items) in QuickBooks Desktop, QuickBooks Item Name in mapping table for a subitem must be specified as
<parent-item-name>:<child-item-name>, using parent item and colon symbol.
For example if in QuickBooks Desktop you have a parent item called
iphone-5 and a number of subitems / child items called
iphone-5-bk-64gb, QuickBooks Item Name of these subitems / child items in Entriwise mapping must be specified as
There are four types of mapping items:
amazon-charge - services for which Amazon charges buyers on behalf of Amazon sellers. Examples of amazon-charge items include
GiftWrap, etc. amazon-charge items should map to a corresponding Service item in QuickBooks associated with an income account.
amazon-fee - fees that Amazon charges Amazon sellers. Examples of amazon-fee items include
FBAPerOrderFulfillmentFee, etc. amazon-fee items should map to a corresponding Service item in QuickBooks, associated with an expense account.
amazon-promotion - promotions that Amazon gives to the buyers. Examples of amazon-promotion items include
ShippingPromotions. Amazon uses
ShippingPromotions items for promotional shipping to give the buyers discounted or free shipping. To account for such situations, both full shipping charges and promotional credits must be shown as positive and negative amounts on the Sales Receipt documents created by Entriwise. Each amazon-promotion item should correspond to a Service item in QuickBooks.